Office Administrator (Philippino's Only)

 

Office Administrators (Philippino's Only)
Job Location: Riyadh
Only Local Candidates with Transferable Iqama


Duties and Responsibilities:

Maintain close supervision on the daily functions of the staff, ensuring productivity and checking the quality of the output.
Orient, educate and train fresh employees, acquaint them with their specific responsibilities, communicate in clear terms what is expected from them, and introduce them to the institution's vision and mission statement.
Prepare and manage correspondence, reports and documents
Organize and coordinate meetings, conferences, travel arrangements.
Take, type and distribute minutes of meetings.
Implement and maintain office systems.
Maintain schedules and calendars.
Conduct assessment and evaluation on a continuous basis regarding the performance of the staff and aids in the process of promotion.
Ensure the maintenance of a working environment that yields productivity and furnishes essential office supplies.
Oversee planning, organizing and managing of the various activities done within and outside the institution.
Conduct close observation and make all the essential recommendations to the management regarding more effective and more organized handling of specific operations within the institution.
Maintain an effective medium of communication and close collaboration among the workers in the organization.
Serve as the receiver of important mail, documents and ordered items delivered to the organization's address.
Perform a series of secretarial functions for the committee and provide additional services depending on the individual policies of the institution.
Set up and maintain filing systems.
Communicate verbally and in writing to answer inquiries and provide information.
liaison with internal and external contacts.
coordinate the flow of information both internally and externally.
Manage office space.
Education and Experience.


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